How to Make a Resume on Word:
Formatting, Editing Tips, and Examples

How to Make A Resume on Word

In this step-by-step guide, we will provide you with the best tips for crafting a winning resume in Microsoft Word. We will show you how to use Word CV templates for your job application and guide you how to write your resume from scratch. Let’s get started.

Choose the best resume format

As you probably heard, there are free main resume formats:

– Chronological

A chronological (reverse-chronological) resume format lists your work history in reverse order, starting with the most recent job. It emphasizes your job experience and career progression. It is the most universal cv format, however it may not be ideal if you have employment gaps or frequently changed jobs.

Reverse-chronological Word Resume Format Example:

– Functional

A functional resume format focuses on your skills and qualifications rather than your work history. It highlights what you can do and your abilities. Useful when changing careers or if you have employment gaps. It doesn’t emphasize your work history or job titles. May not be suitable for traditional job applications.

Example of a functional CV format (docx):

– Combination

A combination resume format blends both chronological and functional formats. It highlights your skills and qualifications while also presents your work history. Great for applicants with a strong skill set and relevant work experience. Flexible for various career situations.

Combination Resume Format Example:

Explore more resume examples.

Which resume format do most employers prefer?

Most employers prefer the chronological resume format because it shows a clear work history. However, the best format depends on your unique situation and career goals. It’s important to choose the one that highlights your strengths and experiences most effectively for the job you’re seeking.

Select a Resume Template that is best for you

When choosing a resume template, think about what suits you best.

Consider these factors:

• Style. Choose a template that suits your job and industry.
• Readability. Opt for a CV model that highlights your key information with clear, visible sections.
• Essential Sections. Ensure it includes fundamental sections, especially a well-defined contact section or resume objective.
• Editability. Easy editing is important.
• Length. Make sure the template has longer versions if needed.
• ATS Compatibility. Opt for an ATS-friendly template for smoother online applications.

Learn more: How to choose the best resume template for your desired job.

Explore free Word CV templates

Did you know that Microsoft Office offers a collection of built-in, free CV designs? To discover them, follow these simple steps:

1. Open Microsoft Word and click on ‘File’ located in the top left corner.
2. Select ‘New’ to access the template gallery.
3. You can either browse ‘Resumes and Cover Letters’ or, in the search bar, type ‘resume’ and press ‘Enter.’
4. Explore the available templates and choose the one that best aligns with your needs.
5. Click ‘Create’ to commence crafting your resume using your chosen template.

For direct access to these default MS templates and to explore more free resources, you can use this link.

You might be interested: more free resume templates in Word.

Custom Word resume templates

If you need more cv designs to search through, browse our custom Word templates.

Here are some examples:

Simple Word resume template

Why this resume template works?

This elegant template contains all the fundamental sections that a standard resume should have. Its two-column layout helps keep everything concise and ensures it fits on just one page. It includes a section for your career objective and job title, both displayed prominently. Every section, including your contact info, is easy to spot, making your resume readable and a breeze to skim through. It’s an excellent choice, especially if you’re a recent grad or new to the job market. Explore more basic resume templates in docx format.

IMPORTANT: Statistically, 83% of recruiters prefer well-organized resumes (source: Jobvite ).

Creative / modern resume template Word

This modern resume stands out from standard ones, making it valuable when facing tough competition. It maintains a neat, easy-to-read, two-column layout. It’s ideal for experienced candidates. Opt for the 2 or 3-page version if needed. It’s well-organized and highly customizable, allowing you to drag and drop sections as you like. Deleting a section is as easy as a click on ‘delete.’ The contact section features basic infographics for added visual appeal, though you can easily remove the icons if you prefer.

You might be interested in seeing more creative cv templates.

Include the fundamental CV sections:

Add a header

It’s the first thing recruiters see, when they look at your resume. A standard header includes essential details: your full name, phone number, email address, and job title, along with a concise resume summary. Make your resume header easy to read with the right-sized font and sufficient spacing between lines.

Include a resume summary or objective

This short section, right after your header, summarizes your key experiences and skills. When you are starting to build your resume, think how to tailor it to the job offer. If you have experience, include a resume summary. If you’re just starting, focus on career goals.

Add a work experiecne section

This section should showcase your relevant jobs and achievements. List your positions in reverse chronological order, starting with the most recent. Include specific details such as job titles, companies, dates, and key responsibilities. Use action verbs to describe your accomplishments and emphasize quantifiable achievements whenever possible. Entry-level candidates can mention their internship experiences or volunteer work.

List your educational background

After your professional experience, it’s time to highlight your educational journey. Start with your latest or highest degree, sharing the school’s name, the degree earned, graduation date. You may also mention your relevant coursework, honors / awards, GPA(if above 3.5, certifications or achievements.

This section can give a personal touch to your resume, especially if you’re a recent graduate, and you want to show your commitment to learning and growth.

Highlight relevant skills and achievements

Moving forward, it’s time to highlight your essential hard and soft skills. Ensure they align with the job you’re after. Include both hard and soft skills, and if the job specifies certain proficiency levels, don’t forget to indicate your proficiency level.

Mention training and certificates

This section can bolster your qualifications further. Include relevant courses, certifications, and any additional training that are connected to the job requiremets. This part of your resume reflects your dedication to continuous learning and professional development and can give you an edge in the competitive job market.

Include additional sections if necessary

If needed, you can include extra sections like: hobbies, portfolio, internships, volunteer work, academic projects, or languages. These can give a more well-rounded view of you. But remember, don’t add too many extras. Focus on what enhances your professional image.

Learn more: How to write a perfect resume

Clear history versions in Word editor

Assuming you tailor your resume to each job you apply to, you probably don’t want the HR Manager to see the previous versions of your Curriculum Vitae document. Therefore, make sure to clear your history versions in the Word editor. If you forget to do this, readers can access previous auto-saved versions, potentially revealing information you’d rather keep private.

To clear history versions in Word:

1. Open your document.
2. Go to “File.”
3. Select “Info.”
4. Click “Check for Issues” and choose “Inspect Document.”
5. Check “Document Properties and Personal Information.”
6. Click “Inspect” and then “Remove All.”
7. Save the document.

Write a Cover Letter

Never underestimate the impact of a thoughtfully written cover letter. It’s like extending a friendly hand in your job application. Your cover letter can help you stand out in the competitive job market, demonstrating your genuine interest and explaining how you’re a perfect fit for the role. When done right, it can only enhance your chances of landing the job, never hinder them.

Zou donąt havr to write it from stratch. See our cover letter templates with pre-written content.

How to create a resume on Word without a template – formatting tips

Altough it is easier to build a resume with a template, it is totally doeable to write it from 0. The benefit is that you have full control over your resueme document and you can ensure it is ATS-friendly. However, make sure you format your resume properly.

Choose the right layout

• Columns. You may choose either two columns for more details or one column for simplicity. To make a two-columt layout go to upper menu, click ‘Layout”, then “Columns” and select two-columns option.

• Margins. Go for one-inch margins on all sides to maintain a clean and professional appearance.
  To set margins, go to the ‘Layout’ tab, select ‘Margins,’ and choose ‘Narrow’ for one-inch margins on all sides.

Use a clean and professional font

Use right font, like Arial or Calibri, and stick to black text on a white background for easy readability.
To choose font, go to the ‘Home’ tab in Word, then click ‘Font.’ Choose the font you like from the drop-down menu.

What font is the best for a resume?

Popular choices include Arial, Calibri, Times New Roman, and Helvetica. These fonts are easy to read, clean and professional. The best font size for a resume is usually between 10 and 12 points. You can use a slightly larger font for headings and section titles to make them stand out. It’s essential to maintain consistency in font size and use larger sizes sparingly for emphasis.

Number of pages

Try to keep your resume to one page, but if you have more to share, use two or three pages, keeping each section concise.
To add an additional page to your Word resume, simply go to the end of your current content and press ‘Enter.’ Another option is to go to the menu, click ‘Insert,’ and select ‘Blank Page.’

Choose the best color for your resume

If you want to change the color of the heading or subheading, highlight it, go to the ‘Home’ tab, and select the desired color.

What is the best color for a resume?

For a resume, black text on a white background is usually the best choice. It looks clean and professional, making your resume easy to read. However, your resume will still look professional when you use color to highlight some elements, like headings.

Use bullet points

To use bullet points in Word, click the “Bullets” button in the “Home” tab and start typing. Press “Enter” for a new bullet point, and “Enter” again to exit bullet point mode.

How to make lines in Word resume?

Sometimes a good idea to make your resume more readable may be to make lines between sections.

To create lines in a Word document, follow these steps:

• Place your cursor where you want the line to begin.
• Go to the ‘Insert’ tab in Word.
• Choose ‘Shapes’ from the ‘Illustrations’ group.
• Select ‘Line’ from the dropdown menu.
• Click and drag to draw the line on your resume.

Bonus Tips for a Perfect Resume

• Tailor your resume to match the job ad.
  Are you applying for another post? Don’t send the same resume. Personalize your job application each time you apply for a new job offer.

• Keep it simple and concise

• Make it ATS-friendly
  To create an ATS-friendly Word resume, avoid complex elements like tables, text boxes, headers, footers, graphics, and special characters. Also, keep the layout to a maximum of two columns.

• Proofread to correct any grammar or spelling errors

• Consider adding a photo when applying for jobs abroad

Should You Create Your Resume in MS Word?

Absolutely, creating a professional resume in MS Word is a smart choice. Microsoft Word provides a user-friendly interface, and it’s a universally accepted format for employers to open and review your resume. Here are the key advantages of using Word for your CV:

• Templates. There are numerous professional Word resume templates available online. You can select from default options or even download premium templates to create a highly polished resume.
• Easy Customization. You can change the template to fit your style, even if you’re not a Word expert.
• Saves Time. It’s faster because you don’t need to start from scratch.
• Privacy. Your personal info stays on your computer, not shared with others.
• No Subscriptions. You can use it for free or buy a premium template once. You own it and can use it anytime. Other tools, like resume builders might ask for accounts and regular payments.

Key Takeaways

FAQ on How to Build a Resume in Word